Job Description

Job Title: Construction Payroll Specialist

Industry: Commercial Construction

Experience Level: Mid–Senior (5+ years)

Position Summary

The Construction Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll for commercial construction projects. This role requires deep knowledge of construction payroll practices, job costing, labor compliance, and wage regulations. The ideal candidate brings hands-on payroll expertise within a construction environment, strong attention to detail, and the ability to manage complex payroll requirements across multiple jurisdictions.

Key Responsibilities

• Process weekly and/or bi-weekly payroll for hourly and salaried employees across multiple states
• Ensure accurate calculation of wages, overtime, differentials, deductions, and benefits in compliance with federal, state, and local regulations
• Maintain payroll records including timecards, job cost allocations, union/non-union classifications, and labor codes
• Support payroll requirements related to commercial construction projects, including job-specific pay rules
• Review and reconcile payroll reports; investigate and resolve discrepancies in a timely manner
• Coordinate with HR, Accounting, and Project Management teams to ensure accurate employee and job data
• Prepare payroll-related reports for management, accounting, and audits as needed
• Stay current on multi-state payroll laws, tax requirements, and construction labor regulations
• Respond to employee payroll inquiries professionally and confidentially
• Assist with year-end payroll activities including W-2 processing and audits
• Ensure payroll processes follow internal controls and company policies

Required Qualifications

• Minimum of 5 years of hands-on payroll experience within a construction company
• Proven experience processing multi-state payroll
• Strong understanding of construction payroll practices, labor classifications, and job costing concepts
• Working knowledge of federal, state, and local payroll tax regulations
• High level of accuracy and attention to detail
• Ability to manage confidential information with discretion
• Strong organizational and time-management skills
• Proficient in Microsoft Excel and payroll reporting tools
• Ability to work independently in a deadline-driven environment

Preferred Qualifications

• Experience with commercial construction payroll
• Exposure to union payroll, certified payroll, or prevailing wage (a plus, not required)
• Experience working with large payroll volumes
• Familiarity with construction accounting or ERP systems

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